students association

1. Objective of the union
  a. Organization of discussions on general, cultural, academic issues of national and international importance;
  b. Organization of debates and symposia;
  c. Inviting eminent persons to address the Union;
  d. To represent to the authorities the view of the members on all matters relating to them; and
  e. Taking up such other activities as proposed by the Union and approved by the Principal.
2. Membership of the union
  Every bonafide student (one who is on the long rolls) except those belonging to the +2 Classes is member of the Union.
All Meeting of the Union shall be open to all members of the staff who, if they so desire can take part in the proceedings.
3. The office bearers
  The following shall be the office bearers of the College Union (i) The President
(ii) The Vice-President (iii) The Secretary (iv) The Assistant Secretary.
  (a) The President
    Any member of the Union is eligible to contest for the post of the President of the Union. The president shall preside over all ordinary meetings of the Union in which he/she is present. He/ she shall be responsible for maintaining order and interpreting rules. His/her rulings shall be final except where he/she requests the Advisor to give a ruling, in which case the ruling of the Advisor shall be considered final.
  (b) The Vice-President
    (i) The Vice-President shall be student of either the +3 1st year or 2nd year or P.G. 5th Year Class.
    (ii) In the absence of the President, the Vice-President shall assume all his/her rights and discharge all his/her duties.
  (c) The Secretary
    (i) Any member of the Union is eligible to contest for the Post of the Secretary of the Union.
    (ii) The Secretary shall arrange debates, give notice of all meetings whether annual, ordinary or extra-ordinary, and record the minutes.
    (iii) He/she shall select the subject for debate in consultation with the President and Advisor.
    (iv) He/she shall keep the accounts of the Union.
  (d) The Assistant Secretary
    (i) The Assistant Secretary shall be student of either +3 1st year or 2nd year or P.G. 5th Year Class.
    (ii) The Assistant Secretary shall assist the Secretary in discharge his/her duties and in his/her absence perform all his/her functions.
4. The Advisor and associate advisors
  (a) (i) There shall be an Advisor appointed by the Principal from among the members of the teaching staff.
    (ii) The Advisor shall be present at all meetings of the Union. He/she will assist by his/her helpful suggestions, if necessary, in the proper conduct of the meetings.
    (iii) The President may refer to him/her any rule for interpretation and the decision of the Advisor when so referred to shall be final.
    (iv) Subject to provisions in rule 12 (a) below, the Advisor will not preside over a meeting of the Union unless the President requests him/her to do so in writing.
  (b) The Principal may appoint any member of the staff as Associate Advisor to assist the Advisor in the discharge of his/her duties.
 
5. The executive committee
  (a) (i) All office-bearers of the College Union.
    (ii) One representative from each class Arts, Science and Commerce taken separately.
  (b) The Advisor shall be present at all meetings of the Executive Committee.
  (c) The function of the Executive Committee shall be
    (i) To draw up the programme of the Union for the session.
    (ii) To adopt the Union budget for the session.
    (iii) To undertake such activities as are consistent with the objectives of the Union.
  (d) (i) An ordinary meeting of the Executive Committee may be called by the Secretary in consultation with the President and Advisor.
    (ii) Notice of an ordinary meeting with date, time, place and agenda shall be given to members at least 48 hours prior to the meeting.
    (iii) An extra ordinary meeting of the committee can be convened at any time either by the President or by the Principal.
  (e) (i) A meeting of the Executive Committee shall be presided over by the President or in his/her absence by the Vice-President.
  (f) The minutes of the meeting of the Executive Committee shall be maintained by the Secretary and a copy thereof shall be communicated to the Principal through the Advisor within two days after every meeting.
6. College union fund
  All members of the College Union shall pay a consolidated membership fee per annum to be collected by the College Office.
7. Vacancies of offices
  (a) The office-bearers shall hold office for the entire academic session unless.
    (i) They cease to be students of the College.
    (ii) They voluntarily resign in writing addressed to the Principal.
    (iii) They are removed by a motion passed by a two third majority of the members of the Union present expressing lack of confidence in them, at an extra-ordinary meeting of the Union called for the purpose.
  (b) Not withstanding any vacancy Executive Committee shall function to discharge its duties in the normal way.
  (c) (i) Office bearers who appear at the final University Examination shall be deemed to have vacated their offices on the dates they fill up the application forms, for final term and examinations.
    (ii) If the President and the Secretary vacate their office on the above ground the Vice-President and the Assistant Secretary shall succeed them as Acting President and the Acting-Secretary respectively.
8. Extra - Ordinary meeting of the union
  (a) An extra-ordinary meeting of the Union may be convened.
    (i) At the Principal's discretion.
    (ii) At the instance of the President.
    (iii) On a written requisition addressed to the Principal and signed by not less than one third of the members of the Union.
    The Principal of his/her nominee shall preside over all extra ordinary meetings.
9. Ordinary meeting of the union
    (i) All meetings other than mentioned in article 9. above shall be deemed ordinary meetings which will usually be presided over by the President.
    (ii) At least two days notice shall be given to convene an ordinary meeting by the Secretary indicating the time, place and agenda of the meeting.
10. Invitation of a non- member to a meeting
  The Secretary may with permission of the Principal invite a person who is not a member of the college to take part in debates and other meetings. Such persons will speak after the motion has been duly proposed and opposed by members of the Union.
11. Procedure in the meeting of the union
    (i) In the absence of both the President and the Vice-President in an ordinary meeting the members present will elect a Chairman from among themselves and the Advisor takes as the Chairman until such election is over. The Chairman shall assume all the rights and discharge all the duties of the President in that meeting.
    (ii) At the commencement of each ordinary meeting the Secretary shall read out the minutes of the last ordinary meeting and other subsequent meetings of the Union, if any. The minutes on being
    (iv) No member other than the mover of a motion shall speak more than once in the course of the debate. At the conclusion of the debate the mover may at his/her option replay the debate.
    (v) Point of order : The Advisor, the Associate Advisor or any member may call the President's attention on a point of order even while a member is speaking but his speech shall be made on such a point of order.
12. Votes on debate
    (i) At the conclusion of the debates as soon as the mover of the original motion has exercised or formally waived his/her right of replaying to the amendment, if any, the motion shall first be put to vote. If the amendment is carried the motion as amended shall be put to vote.
    (ii) All questions in the debate shall be determined by majority of votes of members present.
    (iii) If the votes are equally divided, the President shall decide the question by casting his/her vote.
13. Discipline
    (i) The President may call any member to order if a member disobeys or disregards any order or rulling of the President or the Advisor or the Associate Advisor, the President may forthwith ask the member to withdraw from the meeting and shall report his/her name to the Principal. If necessary, the President may dissolve the meeting.
    (ii) In any case not provided for in these rules the Advisor or Associate Advisor shall give a rulling as to procedure or the Principles already laid down; and his ruling be final.
14. Amendment of the constitution
    (i) Amendment to any of the provisions of the Constitution may be brought by any member of the Union.
    (ii) Such proposal shall be notified and circulated for eliciting the member's opinions thereon.
    (iii) A period of 5 days must elapse between the notification and the day the amendment is discussed in a meeting of the Union.
    (iv) A motion for amendment shall come into force immediately unless otherwise decided by members of the Union.
    The Principal shall be the final authority in all matters relating to the Union.

DRAMA SOCIETY
1. The name of the Society shall be the Government Autonomous College, Bhawanipatna, Drama Society.
2. The aims and objectives of the Society shall be
  (a) To encourage the cultivation of dramatic art among the members by arranging a theatrical performance/performances or by any other means incidental or conducive to this as the committee of management may form time to time determine.
  (b) To administrator the funds that may be available for the achievements of the aims and objects of the society.
3. All +3 and P.G. students of the College are members of the Society.
4. For the management of the matters connected with the Society the Committee of management shall consist of
  (a) President - Principal (ex-officio)
  (b) Vice-President- a member of the staff to be nominated by the Principal.
  (c) Association Vice-President- Nominated by the Principal.
  (d) Secretary.
  (e) Assistant Secretary.
5. At the beginning of each session election shall be held to different offices on such date and in such manner as the Principal may determine.
6. Any student of the College is eligible to contest for the Post of the Secretary of the Drama Society.
7. The Assistant Secretary shall be a student of either the +3 First Year or the Second Year or the P.G. 5th Year Class. He/she shall assist the Secretary in the discharge of his duties and in his absence perform all his functions.
8.  These shall be an annual meeting of the members of the Society within two months from the beginning of the session. This meeting will (i) receive and consider the accounts (ii) bring amendments to the constitutions, if any.
9. The committee of management shall perform the following duties.
  (a) Decide the play or plays to be staged and fix the date of performance. The decision shall be subject to Principal's approval.
  (b) Present statement of accounts in the Annual General Meeting.
  (c) Transact all other business incidental to the management of the Society.
10. In furtherance of his duties, the Secretary shall convene meeting and keep all accounts of the society accurate and up to date.
11. The quorum for an ordinary meeting of the committee of management shall be five.
12. The Principal may alter or amend or abrogate any or all these rules at his discretion.

THE ATHLETIC ASSOCIATION
The Athletic Association of the College undertakes the organisation of athletic activities in the College. It sends College teams to join athletic meets and tournaments held locality and under the auspices of the University and District bodies.
1. The Athletic Association of Government Autonomous College, Bhawanipatna shall consist of all the students of the College.
2. The affairs of the society shall be managed by an executive committee consisting of the following:
  (a) President-Principal (ex-officio).
  (b) Vice-President- nominated by the Principal from among the members of the teaching staff.
  (c) Associate Vice-President- as nominated by the Principal.
  (d) The Physical Training Instructor.
  (e) A Secretary and Asst. Secretary elected by the students of the College.
  (f) One girl's representative elected by the girl students or nominated by the Principal. Only playing members shall be preferred as class representatives. As mentioned under (vii) and (viii) above.
3. Election of office bearers of the Association shall be held at the beginning of each session on such date and in such manner as decided by the Principal.
4. The tenure of the Executive shall be one academic session.
5. The Executive will prepare and pass the budget and get it approved by the Principal.
6. The Vice-President will be in charge of the accounts and all correspondence in connection with the Association including the ordering of goods. He will be the General Superintendent of the games.
7. The Secretary will covene all meeting of the Committee. Prepare the annual report, conduct all business assigned to him by the Vice-President and organize the College games.
8. The PET will
  (a) Copy all the invoice in the stock book.
  (b) Keep an account of the sport goods.
  (c) Look after playground.
  (d) Do such work in connection with sports activities as the Vice-President assigns him and
  (e) Attend to any other work assigned by the Principal.
9. The Principal is the final authority in all matters relating to the Athletic Society.
THE HUMANITIES SOCIETY
CONSTITUTION
1. There shall be a society of the students of the College who study humanities named as Humanities Society of Government Autonomous College, Bhawanipatna.
2. The aim of the society is to arrange seminars, lecturers by eminent persons and symposia of different subjects.
3. The affairs of the society shall be managed by an executive committee consisting of the following:
  (a) President-Principal (ex-officio).
  (b) Vice-President- nominated by the Principal from among the teachers in the Humanities Departments.
  (c) Associate Vice-President as nominated by the Principal.
  (d) Secretary to be elected by the Humanities students.
  (e) Assistant Secretary to be elected by the Humanities students from among the non-examination classes.
4. The Secretary shall in consultation with the Vice-President.
    (a) Call meetings of the Society and the Executive Committee.
    (b) Maintain all records and proceedings, and
    (c) Do all other work as instructed by the Executive Committee.
5. The Assistant Secretary shall assist the Secretary in the discharge of his duties and perform all his work in his absence.

THE SCIENCE SOCIETY
1. There shall be an Association of Science students of the college to be called Science Society of Government Autonomous College, Bhawanipatna.
2. The objects of the society are to organize meetings on popular science subjects, arrange for competitions in subjects having a scientific basis and organize science exhibitions in the College to popularize science among the students and to invite eminent men of science to deliver lectures.
3. The affairs of the society shall be managed by the Executive Committee consisting of :
  (a) President-Principal (ex-officio)
  (b) Vice-President and associate Vice-President - nominated by the Principal from among the members of Science staff.
  (c) A Secretary and an Assistant Secretary to be elected from among the members of the Society. Assistant Secretary should be a non-examine (+3 1st Year and 2nd Year) Science Classes.
4. The elected office bearers shall hold office for one session.
5. The Secretary shall maintain accounts and incure expenditure as per the budget in consolation with the V.P.
6. The Principal is the final authority in all matters relating to the society.
 

THE COMMERCE SOCIETY

The name of the society is Commerce Society of Government Autonomous College, Bhawanipatna.
Aims
The aims and objects of this society are (1) To promote interest among the students for the study of commerce (2) To popularize commerce among the students and public and (3) Organise symposia, debates etc.
All the students of Commerce are members of the Society. There will be an Executive Committee consisting of :
a. President-Principal (ex-officio)
b. Vice-President- to be nominated by the Principal.
c. Secretary to be elected annually from among the students of commerce.
d. Assistant Secretary- to be elected by the BFC students from among the students of BFC.
e. The funds at the disposal of the Commerce Society can be used only for academic purpose.
f. The Principal is the final authority in respect of all matters relating to the Society.
   
+2 CULTURAL ASSOCIATION
There shall be a separate cultural association for the +2 students to imbibe democratic spirit among them. The rules for the functioning of the +2 Cultural Association and its sister associations are the same as the ones, framed for the College Union and its sister associations.
Office bearers of the +2 Cultural Association
1. Cultural Association
  a. Secretary
  b. Assistant Secretary
  c. One class representative from each class and stream (Arts, Science and Commerce).
2. Athletic Association
  a. Secretary
  b. Assistant Secretary.
3. Dramatic Secretary
  a. Secretary
  b. Assistant Secretary.
4. Common Room (Boys)
  a. Secretary
  b. Assistant Secretary.
5. Common Room (Girls)
  a. Secretary
  b. Assistant Secretary.
Posts falling vacant due to non filling of nominations by eligible candidates or rejection of nominations will remain so for the session.
Eligibility criteria for candidates
Eligibility of a candidate shall be decided as per the new guidelines given by the Hon'ble Supreme Court of India, as specified below.
a. Age Limit : (15-22) year for +2 and Degree students and maximum 25 years for P.G. students as on the date of nominations.
b. The candidate should in no event had any academic arrears (back paper) in the year of contesting the election.
c. Attendance : At least 75% in the current session.
d. Criminal Records : The candidate should not have been tried or convicted of any criminal offence or misdemeanor nor have been subjected to any disciplinary action by the College. (Desirous candidates must have to produce a Police Verification Certificate to satisfy this requirement).
e. The candidate must be a regular full-time student of the College.
Code of conduct and other conditions
a. Expenditure : A candidate can make an election expenditure upto a maximum of Rs. 5000/- . He is required to submit complete and certified accounts to the College authorities within two weeks of the declaration of the results, failing which election of the candidate shall be nullified.
b. Posters and pamphlets : No printed posters or pamphlets or any other printed matter can be used by the candidate for the purpose of canvassing. They can only use handmade posters and can fix the same in the place specified for the purpose by the college authorities. Fixing of posters/banners on the college walls and outside the premises shall render his candidature ineligible.
c. Meetings and canvassing : Candidates are not permitted to hold meetings or processions outside the college campus nor they can disturb the normal functioning of the classes and other academic activities within the campus. They are only permitted to make a speech during the meeting on 'why I stand'. They can not use loud speakers, vehicles, and animals for the purpose of canvassing.The candidates are not permitted to cast aspersions on other candidates or the college authorities during their speech. They can neither indulge in activities that would aggravate commotion by creating by creating feeling among castes, communities, religions or languages. They can only speak about their policies and programme. Candidates can't canvass 24 hours before the commencement of the election.
d. Corrupt practices : Candidate are prohibited from corrupt practices like bribing or voters. Intimidation of voters, distribution of eatables and other consumables to voters, and providing transportation to voters. They are also prohibited to have association with political parties and received funds from them for the election. Candidates found to be involved in defacing the College or loss of college property shall be subject to disciplinary action.
VIOLATION OF CODE OF CONDUCT :
The candidate founds to be violating any of the above mentioned code of conduct shall be liable to be stripped of his candidature / elected post and shall be subject to disciplinary action under the provisions of Indian Penal Code 1860 sec153-A Chapter IX-AX, offences relating to elections.

ELECTION
The Principal shall notify the entire election schedule as per the directives of the Govt.
FILLING OF NOMINATION
Desirous and eligible candidates for different posts of the Union/Sister Association/ +2 Cultural Associations may file their nominations with the verifying officer in the specified venue and time as notified by the Principal. Forms for nomination shall be made available in the college counter on production of the Identity Card (duly renewed for the current session) and on payment of Rs.2- per form.
No student can contest for more than one post under the Students' Union/ +2 Cultural Association/Sister Association.
The desirous candidates shall appear before the verifying officer along with a proposer and a seconder who should be bonafied student of the College. No student can become a proposer / seconder for more than one candidate for the same post.
The candidate, proposer of the seconder can be any bonafied student of the college (+2 and +3 & PG separately) for the post of office bearers of the Students' Union / +2 Cultural Association, Athletic Association and Dramatic Society. However, for the post of Humanities Society, Science Society and Commerce Society, the candidate, proposer and seconder shall have to be from the corresponding stream. For the post of Students' Common Room (Boys /Girls) the candidates. Proposer and seconder shall have to from corresponding gender.
In case of the post of class representative the candidate, proposer and the seconder must belong to the corresponding class and stream.
The aspiring candidates, while filling the nomination shall have to produce the following original documents along with Xerox copies for verifications.
1.  Police Verification Certificate.
2.  Mark sheets of all previous end-term / PG Part-I Exams.

The filled in nomination form shall be signed by the candidate, proposer and seconder before the verifying officer (s) by producing authentic Identity Cards (Renewed for the session 2009-10)

CONDUCT OF ELECTION
On the date of election bonafied student voters shall be permitted to enter into the college premises to cast their votes only on the production of authentic Identity Cards (renewed for the session 2009-10). They shall cast their votes in the notified venue at the notified time only.
Ballot papers shall be provided by the Polling Officer on duty after verifying the identification of the voter and taking his signature on the voters list.
The voter shall put 'X' mark within the space provided against the name of the candidate to whom he/she wishes to vote, in a secret manner, and drop the same in the ballot box after folding it. The empty ballot box shall be shown to voters, if present in the room and then locked with seal at the beginning of the voting hour. The voters shall enter the polling room in a queue and vacate the room as well as college premises immediately after casting their votes.
The ballot box shall be sealed by the verifying officer immediately, at the close of the election hour.
The polling officer shall submit the closed and sealed ballot box to the advisor, College Union along with other documents after the closure of the voting process.
Counting of votes shall commence at the stipulated time and venue on the same day by Central Counting process in presence of one agent per candidate. The candidate may issue agent slip duly supplied and countersigned by the Advisor. The candidate for whom highest number of votes have been cast shall be declared elected. However, in case of equality of votes or a tie between two or more candidates, the candidate shall be chosen by drawing of a lot. There shall be not recounting of votes under any circumstances.
   
GRIEVANCE REDRESSAL MECHANISM
There shall be a Grievance Redressal Cell to be constituted as follows :
  1. Advisor, Student Union Chairman
  2. Two Senior Faculty Members Member
  3. Two Final Year Students on the basis of merit (One girl and One boy) Member

The Grievance Cell shall prosecute the violators of the code of conduct and shall serve as the Court of Original Jurisdiction. However, the Principal shall have appellate jurisdiction in legal controversies.
Principal, Government Autonomous College, Bhawanipatna and Government Junior College, Bhawanipatna shall be the final authority in the matters relating to the formation of the Student's Union /+2 Cultural Association and other Sister Association.

Government College (Autonomous), Bhawanipatna